Booking Modification & Date Change Request Form

Client Name*

First Last

This is the name of the person who originally booked the trip, typically the group leader or primary contact.

Email*

Phone*

Date of Trip*

Destination*

Booking Modification Request

Please complete the details for each individual involved in this modification.

Type of Change Requested*

Traveler(s) Added

For each traveler you are adding, please provide the following details:

Name*

Please list full names of each traveler you are adding.

Birthdate*

Please list the birthdate of each traveler being added to the trip.

Traveler(s) Removed

For each traveler you are removing, please provide the following details:

Name*

Please list full names of each traveler for removal.

Birthdate*

Please list the full birthdate of each traveler being removed.

Reason for Removal*

Does the number of rooms or the type of accommodation need to be updated?*

Yes
No

Adding or removing travelers may affect the number of rooms or room type required. For example, if you're adding a person, we may need to book a larger room or additional rooms. If removing a person, the cost or room type may be adjusted.

Trip Modification

Please provide the information for your requested modifications.

What are your designated new flight dates or times?*

Please specify your new preferred flight dates and times.

What is your designated room change?*

Please specify the type of room change you'd like to make (e.g., upgrading to a oceanfront, changing to a double room, etc.).

What is your designated date change?*

Please note: A Date Change refers to modifying the dates of your stay, such as adjusting the number of nights (e.g., adding an extra night or leaving a day earlier). A Trip Transfer, on the other hand, is for clients who wish to move their entire trip to a different date range (weeks or months later). If you wish to reschedule your entire trip to a future time period, please select the Trip Transfer option instead of a date change

Do any tours or activities need to be updated?*

Yes
No

If you’ve pre-booked any activities (e.g., guided tours, excursions, tickets for events), these may need to be adjusted based on your requested change.

Does your travel insurance need to be adjusted?*

Yes
No

Travel insurance coverage is based on the number of travelers and travel dates. If you are adding or removing a traveler, or changing your trip dates, your policy may need to be updated. Please contact us for assistance with adjusting your coverage to reflect any changes to your booking.

Confirmation

Please carefully review all of the details above and confirm that the information is accurate. If any changes have been made that could impact flights, accommodations, activities, or travel insurance, we will review and update those arrangements accordingly. Should you have any questions or need further assistance, please don’t hesitate to contact us.

Important Information Regarding Fees from Supplier(s)

Thank you for considering my services for your travel planning needs. Should you need to make changes to your trip, please review the following important details: Please note that supplier(s) may charge modification fees for any changes made to your booking. These fees vary depending on the supplier’s policies and the timing of your request. I do not charge any fees for booking changes. All applicable modification fees are determined and collected directly by the supplier(s). A new credit card authorization form will be required to process any modification fees charged by the supplier(s). If you have any questions or need further clarification regarding your booking adjustment, please feel free to reach out. I’m here to assist you and ensure the process goes smoothly.

Acknowledgment*

I hereby request changes to my travel booking. I acknowledge that modification fees may be charged by the travel supplier(s) according to their policies and timelines. By submitting this request, I consent to the use of my credit card for any applicable modification fees and agree to complete a new credit card authorization form to process these charges.

Signature*

Date*

Captcha